Privacy Policy
Privacy policy for Subcontractors of MML Solutions LLC:
Your privacy is important to us and we’re committed to the protection of your privacy and your employment with us. This privacy policy describes what personal data our company as well as any of our subsidiaries, affiliates, and related entities (together, the Company) collects about you as a prior, current, or former subcontractor or associate.
This privacy policy covers what personal data we collect about you, how the personal data will be used and shared, if at all, how the personal data will be stored, and your rights in relation to the collection of your personal data during, before, or after your relationship with the Company.
It also describes how you can access, modify, and if needed, request deletion of your personal data. This privacy policy also covers how your personal data is handled by our third-party data processors.
ARTICLE 1 - Definitions:
Applicable company: This privacy policy is applicable to the company listed above.
Company: for the purposes of this privacy policy we will refer to the company as we, our, or us.
Subcontractor: This privacy policy applies to the personal data of all individuals who seek to be, are, or were associated with the company. These individuals shall be referred to as subcontractors or subcontractor. When we referred directly to you, the subcontractor, we will refer to you as you, as well as through second person pronouns such as your and yours.
Personal Data: Personal data means information that we obtain from you in connection with your potential, current, or past association with us that can identify you. For the purposes of this privacy policy, personal data is any information about an identifiable subcontractor that seeks to be, is, or was associated with the company.
Personal data does not mean any data that is anonymized or identifiers that cannot identify you in anyway.
ARTICLE 2 - Contact Information:
Please contact our data protection officer for questions regarding the processing of your Personal Data.
ARTICLE 3 - Collection of Personal Data:
We collect different types of personal data in different ways. Some of the personal data gathered is automatic through technologies which give us information about you and some of the information is given by you directly to us. In order to ensure that we are meeting our responsibilities and duties as your data partner, we collect, process, and maintain different types of personal data in regard to those individuals who seek to be, are, or were associated with us, including but not limited to: gender, marital status, for the purpose of ascertaining distributing benefits such as health insurance, dependent status for the purpose of ascertaining and distributing benefits, date of birth, General contact information such as address telephone number and email, resumes that you provide and or applications that you fill out and provide us, your start date and hours worked, your job title, the location where you are working, any training or education programs you undertake through us, professional or personal references, Company policies and forms signed by you, payroll information (this includes but is not limited to tax forms such as W9 state tax forms, 1099, your social security number, bank account information, additional direct deposit information,) and your photo ID. If at any point your payroll information changes, you will be required to fill out updated payroll forms. These forms will be kept in your file along with any previous payroll forms that you have given the Company. Also included is beneficiary information, the contact information of the individual that you list to be first notified in the event of emergency including phone number, address, and any other personally identifying information for the individual. Assessments, evaluations, performance reviews, training completion rates, and training scores. Any monetary raises, bonuses, or financial information is included as well as any requested time off, tardiness or request to leave before the scheduled end of your workday. Grievances, including complaints made by fellow subcontractors, or clients, or customers, corrective action plans for inappropriate behavior and write ups as well as accolades including recommendations, awards, or other instances of recognition for quality work, letter of recommendation, resignation, if received by the company, letter of termination, if given, and other personal details that you voluntarily provided to us.
ARTICLE 4 - Use of personal data:
We use the information that we collect about you to effectively run our business and help us provide a pleasant, safe, and productive work environment for you. We also use personal data to accurately process payroll, enroll insurance policies, manage and plan our business, send out business mailings, to conduct employee reviews, handle internal disputes or grievances, analyze your qualifications, manage subcontractor schedules, process any claims you bring, for internal accounting, to oversee your work, put you through education or training, and generally to comply with applicable law.
We only process your personal data where we are permitted by law or required to do so, including where we must process personal data for your business association with us, where we have a legal obligation to do so, for legitimate business purposes, to protect your vital interests, or if we have your consent to do so. We may, though, have to process your personal data without your consent or knowledge, but only when required to do so by law. We won’t make any decisions on the automated processing of personal data without your consent.
We also process your personal data to prevent fraud and ensure the security of all aspects of our business.
ARTICLE 5 - Special categories of personal data:
We may collect certain categories of sensitive data as defined under relevant applicable law. If you were asked for any of these categories of data you may request the purpose for which the data is required and refused to provide it, if desired. We collect and process the following sensitive personal data only through voluntary disclosure for our legitimate business purposes including to carry out any legal obligations and responsibilities as needed and required: Racial origin, ethnic origin, religious or spiritual beliefs, political opinions, criminal background, sexual orientation, health data, biometric data, genetic data, trade union membership.
If we collect other categories of sensitive personal data not described here, we will seek your prior express consent.
ARTICLE 6 - Data sharing:
We only share your personal data when to those individuals and entities who assist in for filling our responsibilities within the business relationship with you or when required to do so by applicable law (collectively, “third-party service providers”). These third-party service providers include but are not limited to the website in which you submitted your employment application (if applicable), security personnel companies, payroll information and paystub viewing applications and companies, scheduling programs, processing systems, company insurance providers and others similarly situated to assist in the business relationship.
We use these third-party service providers to help us operate the Company, but we’ll never share your personal data other than as described here without your explicit consent.
Personal data will only be disclosed if such third-party service providers agree to ensure an adequate level of protection of your personal data that is consistent with this privacy policy. Please note that the third-party service providers that we utilize will access your personal data only on an “if needed” basis as part of their partnerships with us. If you have any questions as to how these third-party service providers handle personal data you may contact them or us.
In certain cases we may have to disclose your personal data to third-parties without your consent or prior knowledge. We limit that disclosure to the following circumstances: to protect our legal rights, to satisfy any state local or federal laws or regulations, to respond to requests such as discovery criminal civil or administrative process, subpoenas, court orders, or writs from law-enforcement or other governmental or legal bodies; To bring legal action against someone who has violated the law; in the case of any business transfer, sale, or transfer of assets of the company; to generally cooperate with any lawful investigation about our past present or potential business relationships; if we suspect any fraudulent activity within or in relation to the company, or if we have noticed any activity which may violate our ethics, guidelines, or other applicable rules.
ARTICLE 7 - Data Transfer:
We are based in the United States, specifically in the state of Florida. In other words your personal data may be transferred from the location in which you reside to our physical location in United States. It may also be transferred to third parties as described above located in the United States. The risks of transferring data outside of your jurisdiction to the United States include the possibility of data breaches and loss. Before beginning a business relationship we ask you to specifically consent to the transference of your personal data to the United States. We will continue to process your personal data in the manner described herein and if we change anything about how we handle your personal data including the international transfer of your personal data, we will seek your explicit consent.
ARTICLE 8 - Data Storage and security:
We only store your personal data as long as it is necessary for providing you with benefits and protections of your business relationship with us entails or until you cease your business relationship with us and request deletion of your data. We may also store your personal data for any applicable legal record keeping, including after the termination of your business relationship or for additional business purposes such as maintaining our accountancy records or otherwise maintaining the safety and security of our Company, for a time period permitted by applicable law. We employ organizational and tactical security measures to protect your personal data, such as limiting access to your personal data, secured network, and encryption. We ensure that your personal data is protected against unauthorized access, disclosure, or destruction by utilizing practices that are consistent with standards in the industry to protect your privacy. Please note, however, that no system involving the transmission of information via the Internet or the electronic storage of data is completely secure, no matter what reasonable security measures are taken. Although we take the protection and storage of your personal data very seriously, and we take all reasonable steps to protect your personal data, we cannot be responsible for data breaches that occur outside of our reasonable control. We will, however, follow all applicable laws in the event a data breach occurs, including taking reasonable measures to mitigate any harm as well as notifying you of such breaches as soon as possible.
ARTICLE 9 - Your Rights:
You have the right to access your personal data and to correct, amend, or delete it if it is inaccurate or has been processed in violation of this privacy policy, except when the burden or expense of providing access, correction, amendment, or deletion would be disproportionate to the risks to your privacy, or where the rights of other people would be violated. To exercise any of these rights, you can contact us.
If the personal data we collect, covered by this privacy policy, is to be used for any purpose materially different from the purpose described here or disclosed to a third-party not acting as our agent, in a manner other than as disclosed here, we’ll always give you an opportunity to opt-out of this materially different use or disclosure.
ARTICLE 10 - Data protection officer:
The data protection officer we have a pointed for you to contact in the event of questions or complaints regarding this privacy policy is as follows:
ARTICLE 11 - Modifications and revisions:
We reserve the right to modify, revise, or otherwise amend this privacy policy at any time and in any manner. If we do so, however, we will notify you and obtain your consent to the change in processing. Unless we specifically obtain your consent, any changes to the privacy policy will only impact the information collected on or after the date of the change.
